Administrative Assistant 1 - Req. # : 11779

Company Name:
American Systems
Administrative Assistant 1 - Req. # : 11779
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Job Title / Level
Administrative Assistant 1
Clearance Required?
Top Secret
Quantico, VA, US 22134
High School Diploma or Equivalent
Job Description
The Administrative Research Assistant is part of a team responsible for maintaining daily case flow for an integrated government and contractor workforce and to provide support to the client on procedures and documentation. Responsible for researching multiple and diverse databases for information related to case packets. Assists with filing documentation to include but not limited to case notes, reports, and other documentation to provide support services to the government as needed. The Administrative Research Team is housed in a computer lab environment. Team members work in close proximity in a shared work space.
Job Requirements
Duties include but are not limited to the following: o Research multiple databases for information related to case packets o Inventory case packets and marries up with appropriate case files. o File 10 print cards, case notes, reports, and other administrative requests. o Support PM as tasked with preparation and maintenance of program records and metrics. o Performs specialized program/project administrative duties as required. o Assist Quality Assurance Officer(s) and Safety Officers with documentation, SOPs, SSP, and other Ad Hoc duties. o Assist with filing and organization requests by the Customer(s). o Extensive case research & documentations o Case Assignments o Special projects based on client needs, in association with case flow o File/case maintenance & organization Experience and Skills Required o Must be a US Citizen and possess a current Top Secret clearance prior to starting (AMERICAN SYSTEMS can process appropriate candidates for this clearance) o Demonstrated database research experience o Close attention to detail and ability to concentrate in a team environment o Ability to maintaining log books and metrics. o Proficient computer skills. Must be knowledgeable on MS Office products (Excel), WordPerfect, LOTUS Notes and able to learn other needed software programs. o Able to function independently, under pressure and perform multiple functions and duties with minimal supervision or guidance. o Excellent communications skills at all levels of management. o Understanding of security regulations and their implementation Preferred o Knowledge of evidentiary handling processes helpful o Knowledge of physical and personnel security and investigations requirements and procedures. o Familiar with program metrics and record keeping o Proficient in the use of the MS Office package - Word, Excel, Power Point, etc. o Knowledge of latent print helpful, but not necessary Education/Experience: H.S. diploma or GED; 4 years of experience. Clearance: - TOP SECRET clearance required Language Ability: Proficient written and spoken English Reasoning Ability: Capable to articulate information and guidance as given. Equipment Skills: Knowledgeable of MS Office Suite, Project and Visio, Access Commander Work Environment: Standard office/laboratory environment. Physical Demands: Lift 10-15lbs.
EOE M/F/Disability/Veterans

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